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How to use Windows 10 new cloud based clipboard

[Windows Tips] : How to use Windows 10 new cloud based clipboard 

Newer versions of Windows 10 ( v. 1809) now comes with cloud based clipboard feature which allows users to copy, select and paste multiple items from the clipboard. In past, it’s an experience somewhat limited that only supported copying one piece of content at a time and no interface to view the things you copied. For example, you copied one paragraph of text and then you copied another line of text, in such case Windows will only keep the new text line in clipboard and will remove the previous copied text paragraph from the clipboard.

To overcome these limitations and to make the experience more useful, Windows 10 introduces a new cloud based  clipboard that tracks multiple items such as text and images (up to 4MB) and then the user can select and paste desired copied items anywhere they wants such as Notepad, Microsoft Word, etc.

In this step by step guide, we will walk you through the steps to use new cloud based Windows 10 clipboard experience.

  • How to enable and customize cloud based clipboard settings in Windows 10
  • How to use new cloud based clipboard on Windows 10

How to enable and customize cloud based clipboard settings in Windows 10:

On Windows 10 ( v. 1809), you can enable new cloud based clipboard experience from the Settings app and the new keyboard shortcut.

Enabling cloud based clipboard using Settings app:

Step 1: Open Windows Settings using hotkey  + I.

Step 2: Click on System >> Clipboard then turn on the “Clipboard history” toggle switch.

Enabling cloud based clipboard using Settings app

Alternatively, You can directly launch cloud based clipboard using new keyboard shortcut i.e  + V and click the “Turn on” button.

Click the Turn on button to enable cloud based clipboard from keyboard shortcut

Customize cloud based clipboard:

One of the most exciting features about the new clipboard is the ability to sync your copied items across other devices which use same Microsoft account sign-in. However, for privacy reasons this option is disabled by default. You need to follow below steps for enabling this feature.

Step 1: Open Windows Settings using hotkey  + I.

Step 2: Click on System >> Clipboard then turn on the “Sync across devices” toggle switch.

Click on sync across devices toggle switch for sync your copied items across other devices

Once this is enabled, you will then be able to configure whether you wish to automatically sync text that you copy to other devices or if you want to specify as needed the clips you want to share. But due to some reason if you want to reset your clipboard history and start from fresh then use these steps:

Step 1: Open Windows Settings using hotkey  + I.

Step 2: Click on System >> Clipboard.

Step 3: Under Clear clipboard data, click the Clear button.

Under Clear clipboard data, click the Clear button

Note:

Clear clipboard data option removes all items from clipboard history except the pinned items (we will learn it on next section).

How to use new cloud based clipboard on Windows 10:

In past to copy the text, we were using CTRL+C hotkey and to paste the text we needed to press CTRL+V hotkey. With new cloud based clipboard to copy items you still need to use the same CTRL+C hotkey but to paste the copied text from cloud based clipboard, you need to use the new    + V  keyboard shortcut.

If you want to copy and paste multiple items from your history, use these steps:

Step 1: Select your desired text or image using  CTRL+C hotkey from an application such as Notepad (of course you can use mouse for the same).

Select your desired text or image using CTRL+C hotkey or mouse right click copy option

 

Step 2: Open the document such as Microsoft Word  to paste the content. Then after, use the shortcut key  + V  to open the clipboard history which shows the copied items in its fly-out option.

Open the document such as Microsoft word  to paste the content

Step 3: The clipboard window also shows the timestamp when last time synced, while hover over copied items. To paste an item, just click on it and it will be immediately pasted at current cursor position.

To paste an item, just click on it and it will be immediately pasted at current cursor position

How to pin items in new cloud based clipboard history:

If you restart your PC, Windows 10 will remove automatically clipboard history. To prevent this from happening you can pin them. The steps are demonstrated below:

Step 1: Use  + V  shortcut key to open the clipboard history.

Step 2: Click the Pin button for the content you paste frequently.

Click the Pin button for the content you paste frequently

Once you pin an item in clipboard, it will not be deleted by Windows even upon system reboot and even if you manually clear clipboard history using “Clear all” option.

Conclusion

The new cloud based clipboard is a very useful feature for those who copy same things repeatedly. Now you can use new shortcut key  + V  and select the copied items from the history of new clipboard. Also if you enable the sync option, you can access the copied items across your all devices (same Microsoft account sign-in require).

What do you think about the new cloud based clipboard experience on Windows 10? Let us know in the comments.

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Sunil Pradhan

Sunil is a front-end developer, illustrator and an online entrepreneur. He is the founder of "Hello Sunil" where he shares his love of technology with the world. He loves to write technical how-tos and tutorials. He is open minded and willing to explore beyond his knowledge.

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